Category: More time in my day

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Boundaries Get Organized More time in my day Time strategies

5 steps to make sure your summer is peaceful, productive and profitable

You don’t have to choose between profit and enjoyment

We are right on the cusp of the longest day of the year, and some of the kids are starting to get out of school.  Perhaps if you’ve got kids, you’re feeling it already – that the summer has started for you.  Sometimes, as entrepreneurs, we are stuck in this funky place where we want to really enjoy our summer….yet we feel the “pull” of “omg I can’t leave my company in the dust!”

Summer might look like spending a lot of time on the beach with our kids. It might be with our grandkids. It might be taking an extended trip. Yet, we need to keep the business going. We need to continue on with some basics through our work. It also may be that your work gets busier in the summer. Maybe it’s a really busy time for you and that adds another level of confusion. And then on top of it all, you might consider yourself a distracted entrepreneur or a scattered entrepreneur…which does not help with the “being pulled” feeling.

To get to a place of peace, confidently make those decisions, and ditch regrets…follow these 5 steps.

  1. Plan your time off. If you haven’t already done this, first and foremost, plan your vacations – even if your vacations are just a few long weekends. I’ve got three weeks of vacation set up (I wanted four, I ended up with three. I’m okay with it).
  1. Decide if this is enough. I was going to take the whole of July off, and due to some other circumstances that came in, I decided to go with the first two weeks of July and then one week in August, and I’m okay with it. Would I like to have four weeks? I would. Next year, I’m going to try again. I’m going to try to take the whole of July off. So, even if it’s just a week or a few long weekends, it doesn’t matter. Plan those vacations, and then be okay with it. 
  1. Ask: what are the important milestones in my work/ business this summer? Write down where you wish to be on September 1st and look backward. One way to make it personal is to write a letter to yourself dated Sept 1st. Write how you feel. For example, “wow, you had a great summer. While you took every weekend as a long weekend, you were able to work Monday through Thursday, 8am- 12pm. And you were able to create [these certain milestones for yourself that are important for you and your business].”
  1. Work backward. Create a plan for yourself so that  you’ll be able to achieve those milestones. 
  1. Review and adjust mindfully. This is something that we can often forget – to have a system that reminds us of what we said we wanted. Remember, while we love to be nimble as entrepreneurs, it’s important to be in the decision making piece of changing our minds. 

For example, say your milestone was to work Monday through Thursday, 8am to 12pm, and to do x, y, z – but something came up on a Wednesday that was a once in a lifetime opportunity. As long as you go back to what you said your milestones were, and ask yourself, “will this affect it negatively?” 

If the answer is no, it will not affect my milestones negatively when I adjust accordingly, you then make tweaks. Maybe you work a whole day for a day or two on those times. You make that conscious choice and conscious decision– versus just “kind of forgetting things” and going with the flow. You honor that commitment to yourself. If you do change your mind, you change it purposefully. 

And there you have it! Those are five steps to have the summer of your dreams with productivity, peace and profitability or whatever you decide that you want. 

What is the NEXT step?

Come to my Free Wisdom Warriors tomorrow!

We’re going to talk about how to decide and still keep your options open. So that is something that I find many people have an issue with. They want to make a decision, but they don’t want to lose their options. So it’s all about time management in the summer for the Distracted Entrepreneur. 

 It’s always free at Wisdom Warriors. 

While this is usually a monthly event, I’m skipping over July, so if you don’t come on Monday, then just know that you won’t have another opportunity to go to the Free Wisdom Warriors until August 7th, because I am taking those first two weeks of July off and I’m honoring my commitment to myself – but I’ll miss you!

Join me at 12pm lunchtime Eastern on June 12th.  

  • It’s so simple
  • It’s free
  • There’s no high pressure sales for anything. 
  • It’s all, it’s all information and community and you really get clear and you know what to do next.
  • AND you feel like, “Oh my gosh, I am not alone here”. 

See you on Monday?

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Confidence Get Organized Growth More time in my day Positive Thinking prioritize Time strategies Wellness

3 Ways To Make Sure Your Energy Is Not Wasted

In the last blog, we looked at ways to control our energy levels and how to discover what in our life affects them on a day to day basis.

But, what about those times when our levels are at a high?  How can we keep from wasting those precious feelings?

3 ways to keep your energy at the max:

 

  1. Be selective. Good intentions are one thing, but if you spread that energy too thin, there will only be one loser.    We all know someone, who, when we come away from a conversation or encounter, makes us feel drained.  Who, when we ask a simple, “How are you?” will give us chapter and verse on every little thing going wrong in their lives.  You know, the “glass half-empty” kinda gal?

 

These people simply suck us dry of any good vibes and leave us not only carrying our own concerns, but theirs too.  Don’t let them!  Steer a wide berth from these “Emotional Vampires”, these people who are just going to bring you down and say, “Not today, thanks!”

 

  1. Look at your goals. Funnel your positive, light-shining energy in to what YOU want to achieve.  Your goals.  Not anyone else’s, – yours.  Create a list of what you want to achieve and think big here – don’t limit your dreams and then focus that energy into a plan of action.  Remember, little steps achieve big things and don’t let your energy be depleted by set backs along the way.  You’re in this for the long-haul, remember?

 

  1. Do what you love. Why are you spending time and emotional energy on those tasks that you HATE? That’s a sure-fire way of depleting your energy tanks.  Instead, identify and recognise those tasks you dislike, or that you spend too long on and either find someone else who loves that kind of thing (and make their day), or eliminate them in some other way.  Can they be broken down into smaller, less onerous tasks, for instance?

 

Lastly, remember, you’re in control.  These are your energy levels, your resources, the things that make you tick that we’re talking about.  You wouldn’t run a car without fuel, so why would you run your body without investing some care and long-term maintenance on it?

Pay yourself some attention and, I promise, you’ll be reaping the benefits forever after.

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Get Organized More time in my day procrastination Time strategies

It’s a kind of magic – How to free yourself from the time trap and make time expand

Oh, if only we had a Time Magic Wand. Wouldn’t it be nice to call our personal Fairy Godmother (or father) every time we can’t accomplish something on time?

In my previous post, I wrote about the chronic lack of time we all seem to complain about. I invited you to shift the perspective from time in terms of quantity – HOW MUCH more time we need – to time in terms of quality – what we can actually DO in the time we already HAVE.

In this fast-pacing world, we can easily become overwhelmed with “to-do” lists of tasks that drain out the best of us. This constant feeling of being overwhelmed, of not being capable to cope with many tasks or situations at one time, leads to chronic stress and fatigue. We feel like we cannot take a break, cannot go outside at lunch, etc. The truth is that these practices will actually increase your productivity.

So, let’s take back control of our work-life. Not with magic (or not Fairy Godmother kind of magic at least) but with some sound techniques that, when applied in the right way, can certainly give us the feeling that our time has actually expanded. (Note, our time will not have expanded. Our brains will relax into doing Our Great Work.)

1. Value your time- treat it as currency
Ask yourself this. Would you give out money to everyone who asks, just because they asked for it?
In order to start giving our time the value it deserves, we must take a step back and look at the existing state of our day. What’s happening now? Awareness is key. Acceptance is next. If we have a daily routine, great. The next step is to identify the activities that are of highest value toward our stated goal. When we allow others to dictate our schedule, we feel out of control, responsive, and exhausted. A related concept is fulfilment. The more you can find fulfilment in what you do, the more you can contribute to the world by being who you are and living with purpose. I once participated as a speaker in a retreat and we created Fulfilment Jars. Each person added rocks to his or her jar when he or she created more fulfilment in his/her work life. It was empowering.

2. Use your time wisely
What is the key to making the most of your time? Have a clear set of priorities and work towards reaching your goals. It’s a good idea to break down your top priorities in a written set of smaller goals. This is an example:
Priority – spend more quality time with my family

  • Goals:
    – Finish work every day at 5.30pm
    – Spend 1 night out with all the family every week
    – Etc.

Constantly review your goals, then make them a part of a good written plan. With your plan in hand, try to separate the majors from the minors, the really important things from the things that you just have to do. And prioritize. A little thought will save you a lot of time. A little accountability and a series of micro steps toward the goal will work wonders, too.

3. Stop making excuses
Just stop it! This step had me thinking about a really funny video

Some people are just late. They are always trying to squeeze in one more thing. They like to play beat the clock. They don’t want to get stuck waiting for a start time. And, heck, they are busy and important, right? Well ….

What’s true is that being late erodes confidence and trust. So, if this sounds familiar, try flipping the mindset to “I can read 10 minutes of that e-book if I am 10 minutes early.” (hint: these are strategic priorities!)

An excuse should be a warning sign that our priorities are not in alignment with our values. Tell that to Doctor Bob in the video.

4. Focus on the present
Be present. That’s Deepak Chopra, right? And that’s awesome. Another gift of the present is the incremental steps of the present moment as a way to the strategic vision of the future. Bit. By. Bit.

5. Don’t procrastinate
Procrastination kills creativity, it kills motivation, and it will do nothing but wear you out. See another article of mine for more info. When you procrastinate about something, you avoid doing it because you find it unpleasant. But, WHY do you find it unpleasant? What are your expectations and how can you change them to re-motivate yourself? A good way to re-motivate yourself is asking why something is important (relate it to your larger mission). Visualize yourself in your success. Cool, you are doing this for a reason! Remember – you are in control!

One of the keys to effective time management is just staying in charge. It’s important in running a business, and a life. If you don’t stay on top of things, the business will run you before long. You have to stop every once in a while, and say,

“Wait! Who’s in charge here?”

YOU ARE!!! Success is the constant process of working toward your goals, little achievement by little achievement. Little achievements can produce big results, and anything is possible in those 24 hours we’re given each day.

Categories
Get Organized More time in my day Time strategies

The Time Trap – why are we all captured in the idea of not having enough time?

“Tick, tock, tick tock, merrily sings the clock” … says an old nursery rhyme about time.

Time – oh, such a popular topic of conversation. We are all so much concerned about time, or the lack of it… Together with money, time seems to be what we all complain to never have enough of. Do any of these sound familiar?

“There is never enough time in my day.”
“At the end of my day there are more to-do’s on my list than I started with”
“I wish I had time to exercise”
“I want to work on the strategic stuff but I’m bogged down with emergencies”

“My assistant says “that’s the nature of our work, we can’t plan”

We seem to think that if we had just a little more time… a few more minutes, a few more hours in a day or a couple of extra days… than yes, our life would be perfect. That we could get everything marked off our to-do list, our house would be clean, the kids would be happier, our partner would feel loved and all problems would instantly disappear from the face of the world. At work, we’d get that promotion and walk around all calm, cool, and collected.

Are we REALLY sure about that?? What if we are looking at our chronic lack of time from the wrong perspective?

Why don’t we stop for a minute and start focusing not on how MUCH time we have but on how we spend the time that we DO have! What if the trick is actually do the opposite of what our hectic lifestyle seems to imply?

Tip One: Stop running around trying to do a million things. Instead, slow down and use some of the time we have to understand what is really important.

Implementation technique one: Start with a good night sleep. Sleep makes you feel better, but its importance goes way beyond just boosting your mood or banishing under-eye circles. Adequate sleep is a key part of a healthy and balanced lifestyle. Stress and sleep have a two-way relationship. High stress levels can make sleeping more difficult. They can even lead to sleep disorders. At the same time, getting a good night’s sleep can help reduce the effects of stress. So, go ahead and give yourself the pleasure of a good snooze.

Implementation technique two: Learn to say “No”. If someone asks you for a favor or to take up a commitment, you may feel obligated to say “Yes.” Remember, just because you can do something it does not mean you must do it. Give yourself permission to say “no”. Make yourself and your mental health a priority and work on avoiding guilt after saying “No.” (Hint: When you know your priorities, it’s easy to say YES to those and NO to everything else.)

Tip Two: Know your Why. Take a good look at your life. What are the things that make you happy? What are your biggest time-wasters? Make a list of your priorities and take practical actions to make sure you have time to dedicate to them. We will go into more detail in the next blog.

The bad news is time flies – the good news is you are the pilot.

Categories
Get Organized More time in my day procrastination productivity in the workplace Time strategies

Why Procrastination feels so good, hurts us so much, and how to outsmart our brain

I love to procrastinate. It feels so good. Wait, what?

It does! I like to have fun you know; I’m not “all business”.  While I love my work, I love fun even more. So, when I don’t really wish to “dive in” to a project, I get really busy doing things I can check off my list. Does this sound familiar? And yes, this is a form of procrastination.

Are you interested in what you might be doing to procrastinate, where you might honor it, and where you might tweak it, SO THAT you may become your Best Self? If yes, read on.

FIRST, ASK YOURSELF THESE QUESTIONS:

Do you:

  • Pretend to work while playing computer games or watching shows, thus making the work take hours because you keep getting sucked into the game or show or YouTube or Facebook?
  • Start to work on something, then remember something else that’s more urgent, dropping that midway to hop onto something else… only to finally return to the first task a couple hours later, exhausted, and just call it a day?
  • Clean up things that don’t really need to be cleaned up (like the tabs on your browser) to avoid doing what REALLY needs to be done (hint: you don’t like it, could be bookkeeping, could be “real” filing…what’s on your “I hate this” list?)

Do you wish you could:

  • Spend several hours of guilt-free quality time with your partner or friends every day (because all those projects you used to procrastinate on are no longer hanging over your head)?
  • Get into a daily rhythm that keeps you well-rested, happy, and doing your very best work?
  • Follow through with your goals consistently, making solid progress without always having to battle procrastination?

>>>Well, wish no more. We’re going to dive deep on March 5th into the Productivity Success Plan<<<

In the meantime, here are some first steps to get you started NOW.

Productivity Success Plan: Beat Procrastination, Step by Step.

STEP ONE. Identify how YOU procrastinate.
Go ahead, list out some scenarios…what does procrastination look like for YOU?
1.
2.
3.

HINT – identity what IS and what IS NOT ‘procrastination’.

What is procrastination, anyhow? Before we can determine how Ugly it is, or how Wonderful it is, let’s determine WHAT it is.

Here’s what it’s NOT!

– Big thinking time: If you are thinking big, I would not call this procrastination. If you are thinking big during the time where every moment counts, with a looming deadline that you are putting off, that’s procrastination.
– Scheduled downtime: Are you 100% productive and billable during 100% of your day? NO. You’re not a machine. And, even your machines need scheduled downtime (or they take the unscheduled downtime…right?)
– Energy-based downtime: When we pay really amazing attention to our most productive times of the day, and how long we can stay productive during those times, we are working WITH our bodies (not against them). So is this procrastinating? I say no.

STEP TWO.
OK, so now you realize you are procrastinating. How do you Get Out right away? Start your own Procrastination Rescue Ritual (more on that coming).

STEP THREE.
Once you’ve rescued yourself, it’s time to Move into the Now. Ask yourself three essential questions to maximize your time and energy (we will do this 3/5).

 

And here’s a preview of the next 3 steps; more will be coming in future articles and on our call 3/5/18:

STEP FOUR
Removing Distractions

STEP FIVE
What needs to change?

STEP SIX
Celebrate!

Yes, some procrastination is good…more on that next time. In the meantime, just start on step one and watch your productivity skyrocket!

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Get Organized More time in my day prioritize Time strategies workflow systems

Kickstart 2018: Discover what is holding you back, why, and how to avoid getting stuck “again.”

First, some questions:

  • Who’s in charge, anyway? Is it you, or is it life?
  • Are you a planner, or, are you a “go with the flow” kind of person? Why?

i) If you are a planner, what do you fear might happen without a plan? Why do things have to go “your” way? “So what” if they don’t?

ii) If you “go with the flow,” what scares you about making a plan? Is your plan too rigid? Do you fear disappointing others or perhaps not having enough room to be spontaneous?

The answer is … a little of both.

I know both kinds of people. I am definitely more in the Planner box. I love plans. I probably love plans more than is healthy for me. Why am I saying that? I’m saying that because over-planning can lead to over-scheduling. Over-scheduling can lead to stress and chaos, and ultimately, burnout. Burnout is not fun!

Conversely, there is that person who lives like he is blowing in the breeze. His ship sails wherever the wind blows, and he finds comfort there. But he looks back, and wonders what happened to his life. He’s not sure what is next, or even how to decide. He fears that he might make the wrong decision, so few decisions are made. His whole life, his desk, his home, his basement, etc., has too much stuff and is cluttered; representing such indecision.

Or maybe, you are somewhere in the middle. You decide something, go along the path for a bit, typically “full boar,” then get bored, when you then pick something new and exciting. Until, that is, this new thing gets old and then gets left behind for the next new thing. This cycle typically leads to a lot of investment with little return, and ultimately, frustration and burnout.

No matter which description fits best, we can all benefit from a little planning along with a healthy dose of accepting what life throws our way.

Let’s Kickstart 2018! I’ve developed some steps as food for thought on our Dec. 11, 2017 Lunchtime Love call.

Step One: Imagine it is December 2018. Write a letter to yourself about what you have accomplished. What fears have you overcome? What have you addressed that you have been putting off? How are you feeling and why?

  • Tip: Don’t overdo this exercise. Sometimes we tend to over-inflate what is possible and come up really short. This “overshooting” can be damaging to the psyche and is cause for the planning to cease. So, reach for the stars, with your feet firmly planted on the ground.

Step Two: What is the most important thing, the thing that will provide the most impact, is the easiest to do, will not cost a lot of time or money, that you can do in the next week or so to move toward your December 2018 goal? That’s right, I am asking you to start NOW. Right now, in November/December 2107. You do NOT need to “wait” until January to lay the groundwork for your 2018 year-end success.

  • Tip: This can be really simple. For example, if you want to keep better track of your finances, and your desk is a pile of unopened mail, just take 15 minutes and sort the mail. You do not need to get it super tidy. Just put it into broad categories and piles. It’s a step. Steps provide momentum and momentum builds on itself.

Progress follows …

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